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--- new_code_of_conduct [2020/09/01 17:21] – created pacocolomer
+++ new_code_of_conduct [Unknown date] (current) – external edit (Unknown date) 127.0.0.1
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-==== Code of Conduct (2020) ====
+==== Code of Conduct (2020) DRAFT ====
-ASTRON and JIVE are dedicated to providing a harassment-free environment for everyone, regardless of gender, sexual orientation, disability, physical appearance, race, age, political opinion or religion. We do not tolerate harassment in any form of our employees or visitors.
+Possible sections:
+- INTRODUCTION
+- WHO IS THE CODE FOR AND WHAT DOES IT MEAN IN PRACTICE?
+- HOW TO ASK A QUESTION OR RAISE A CONCERN
+- RESEARCH AND DEVELOPMENT ETHICS
+- PROVIDING INFORMATION ABOUT OUR ACTIVITIES
+- INTERACTIONS WITH OTHER PROFESSIONALS AND ORGANISATIONS
+- VISITORS
+- PREVENTING BRIBERY AND CORRUPTION
+- EMPLOYMENT PRINCIPLES
+- SAFETY, HEALTH AND THE ENVIRONMENT
+- PUBLIC POLICY AND POLITICAL ACTIVITIES
+- COMMUNITY SUPPORT, USER SUPPORT
+- DATA PRIVACY
+- AVOIDING CONFLICTS OF INTEREST
+- PROTECTING COMPANY PROPERTY AND RESOURCES
+- COMMUNICATIONS, DISCLOSURES AND RECORDS
+- CONFIDENTIAL INFORMATION
+- COMPETITION
+- TELEPHONE NUMBERS FOR ASKING A QUESTION OR RAISING A CONCERN
+- DEFINITIONS
+=== Discrimination and Harassment ===
+ASTRON and JIVE are dedicated to providing a discrimination and harassment-free environment for everyone, regardless of gender, sexual orientation, disability, physical appearance, race, age, political opinion or religion. We do not tolerate discrimination nor harassment in any form of our employees or visitors.
 All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual language and imagery should not be used at any time. This applies to presentations and posters at conferences and in meetings, but also to general conduct.
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+==== Harassment Protocol ====
+- Y (student) address the issue to  X ( X = supervisor/trust person/HR/other person)
+- X should offer support.  Acknowledge that its not the fault of Y and that such an experience should never have happened. where needed try to make the student feel more safe. Offer the student to talk more about it.
+- X should point  Y to possible resources such as Mental health resources (this should actually be highly encouraged and be priority nr 1 (self care))  & other possible resources available on campus (to whom can they talk).
+- X should maintain as much confidentiality as possible and also tell the student to what level confidentiality can be kept (and confirm that X will do this)
+- X should help the student understand how the system of reporting works and what the options from this point are
+- X should encourage Y to write down everything that happened. Ideally Y should add as many emails/documents/dates/names of people that were present at each incident etc. This might be needed if Y later wants to write an official report, but also helps to deal with the process / experience.
+- X should encourage and supports Y to report the incident. Either to a trust person, an ombudsman or whoever deals with these things (title IX like office). If possible the student should file an official complaint.
+- After the reporting has happened, hopefully the problem should be out of the hands of the reporter Y. I.e., now an third party (not someone from the department) should invest whether there has been any crossing of code of conduct / harassment. (this might interviewing the student / faculty / other people)
+once the investigation is complete, at least Y  (and depending on what the report says other people) should be informed of the outcome. Where needed sanctions should be placed / there should be dealt with the situation.
+Suggestions for improving the reporting policy/experience at ASTRON/JIVE:
+- State what someone should do if you experience harassment/discrimination
+- List resources (resources to the police, to mental health resources, and to the trust person /ombudsman). It could also point to resources outside of ASTRON/JIVE, such as from NAC, IAU, or NWO
+- Include more explicitly bullying (from e.g. supervisor)  (or maybe even what to do if you experience difficulties with supervisors
+== Awareness ==
+- Summer students (but also any other visitors) should be told who the trust person is, and should be pointed to the Code of Conduct. Things like this could also be addressed during the first meeting with summer students.
+- All visitors should be asked to sign that they agree and have read the Code of Conduct
+- All employees could be remembered ~once a year to read the code of conduct and that these things are important. (e.g. mention it or send an email around when the "visitor season start"
+- Supervisors / all employees could take a "sensitivity training" at some point (i.e. an expert outside JIVE/ASTRON comes in and explains the issues and how one should deal with situations). I can also highly recommend bias training.
+- All supervisors/trust persons should be aware of what to do if a student comes forward to them.  They should also all be aware of the reporting system.